Enacted December 1, 2016
Revision December 1, 2016
Tashizan Co., Ltd.
Representative Director Naoya Morisako
The Company fully recognizes its social mission regarding the protection of all personal information handled by the Company, and protects the rights of the individual and observes laws and regulations concerning personal information. In addition, we have built a personal information protection management system that embodies the following policies, and are constantly aware of the latest IT technology trends, changes in social demands, changes in the business environment, etc., and for continuous improvement. , Here we declare that we will work together as a whole.
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Personal information will be acquired, used and provided only within the scope necessary for the company's legitimate business performance in advertising production work, employment of employees and personnel management, and necessary for achieving the specified purpose of use. We will not handle personal information beyond the scope (use for any purpose other than that). In addition, we will take measures to prevent unauthorized use.
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We will comply with laws and regulations regarding the protection of personal information, national guidelines and other norms.
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In order to prevent the risk of leakage, loss, damage, etc. of personal information by taking reasonable safety measures, we will inject management resources that match the actual circumstances of the business and continuously improve the personal information security system. In case of emergency, we will take corrective action immediately.
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We will respond promptly and honestly and appropriately to complaints and consultations regarding the handling of personal information.
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The personal information protection management system will continue to promote improvements by reviewing it in a timely and appropriate manner in light of changes in the environment surrounding us.
We will distribute this policy to all employees and make it known to all employees, and by posting it on our website, pamphlets, etc., we will take measures that are available to anyone at any time.
that's all
[Contact point]
For inquiries regarding the personal information protection policy, please use the contact below.
Tashizan Co., Ltd. personal information inquiry window
Kasuga Mansion Akasaka 601 7-6-55 Akasaka, Minato-ku, Tokyo 107-0052
Email address: info@tashizan.jp
* Saturdays, Sundays, national holidays, year-end and New Year holidays, Golden Week
We will respond after the next business day.
[Purpose of use of personal information]
We will use the personal information we collect for the purposes outlined below.
(1) Customer's personal information
Your personal information will be used to provide services related to our advertising and PR content planning/production, PR effectiveness measurement/analysis and proposal services, to contact you, to provide related after-sales service, and to inform you about new products and services.
(2) Personal information of those who have made inquiries or requested materials
Personal information provided by individuals inquiring about our various business operations will be used solely for the purpose of responding to those inquiries.
This will be used to send you the materials you requested.
(3) Personal information of our shareholders
Personal information provided to our shareholders will be used for contact, provision of various information, shareholder management, and related and incidental operations.
(4) Personal information of job applicants
This will be used for recruitment selection and related communications.
(5) Information about our employees
It is used for human resources management, operations management, employee benefits, health management, security management, and more.
(6) Personal number information provided
It is used for legally defined procedures such as "social insurance procedures" and "tax processing."
That's all.
[Notice Regarding Matters Concerning Retained Personal Data and Records of Provision to Third Parties]
Tashizan Co., Ltd. (hereinafter referred to as "the Company") hereby provides notice regarding the following matters concerning requests for the disclosure, etc. (notification of purpose of use; disclosure; correction, addition, or deletion of content; suspension of use; erasure; and suspension of provision to third parties) of Retained Personal Data, as well as requests for the disclosure of records of provision to third parties.
1. Name and Address of the Company and Name of its Representative
Name: Tashizan Co., Ltd.
Address: Ohara KY Heights 301, 1-34-18 Ohara, Setagaya-ku, Tokyo 156-0041
Representative: Naoya Morisako, Representative Director
2. Personal Information Protection Manager
Personal Information Protection Lead
Contact: info@tashizan.jp
3. Purposes of Use of Retained Personal Data
(1) Personal information of customers obtained directly by the Company
Customer personal information is used for the provision of services related to the Company's advertising and PR content planning/production, PR effectiveness measurement/analysis and proposal operations; for communicating with customers; for related after-sales services; and for providing information on new products and services.
(2) Personal information of individuals who submit inquiries or request materials
Personal information of individuals inquiring about the Company's various businesses is used to respond to such inquiries.
It is also used to send requested materials.
(3) Personal information of the Company's shareholders
Personal information of shareholders is used for communication, provision of various information, shareholder management, and related or incidental operations.
(4) Personal information of job applicants obtained directly by the Company
It is used for recruitment screening and associated communications.
(5) Information regarding the Company's employees
It is used for personnel and labor management, work management, employee benefits, health management, security management, etc.
(6) Individual Number (My Number) information of the Company's employees and their dependents
It is used for procedures specified by law, such as social insurance processing and tax processing.
4. Contact for Complaints Regarding the Handling of Retained Personal Data
Inquiries regarding Retained Personal Data are accepted at the contact point below.
Ohara KY Heights 301, 1-34-18 Ohara, Setagaya-ku, Tokyo 156-0041
Tashizan Co., Ltd. – Personal Information Inquiry Desk
Email address: info@tashizan.jp
5. Accredited Personal Information Protection Organization
We are not a member of any accredited personal information protection organization.
6. Procedures for Disclosure, etc.
If you wish to request disclosure or take other similar actions regarding your personal information, please contact the Personal Information Inquiry Desk listed above. We will provide instructions on the necessary procedures and send the required application documents.
7. Measures Taken for the Secure Management of Retained Personal Data
We have established internal regulations regarding the handling of personal information and specific personal information, as well as regulations concerning security measures, and have implemented the following measures:
(1) Formulation of a Basic Policy
We have established a policy regarding the handling of personal information. This "Personal Information Protection Policy" is thoroughly communicated within the company and published on our website so that it is accessible to the general public.
(2) Establishment of Rules for Handling Personal Data
We have established procedures for handling personal information—covering stages such as acquisition, use, storage, provision, and deletion/disposal—which detail handling methods, responsible personnel, and their respective duties. These procedures are compiled into internal regulations and communicated throughout the company.
(3) Organizational Security Measures
We conduct periodic self-inspections regarding the status of personal information handling and carry out regular internal audits from an impartial standpoint, involving other departments or external parties.
We restrict the employees who are authorized to handle personal information.
(4) Personnel Security Measures
We conduct regular training for employees regarding important points to observe when handling personal information.
We obtain confidentiality pledges from employees.
(5) Physical Security Measures
We limit the areas where personal information is handled to prevent access by employees not assigned to such tasks or by other unauthorized individuals.
We manage the entry and exit of employees in areas where personal information is handled.
Personal information is stored in lockable cabinets or on servers with access restrictions. (6) Technical Security Control Measures
We have implemented measures such as firewalls to prevent unauthorized external access to servers and other systems. We also take measures against malicious software, such as computer viruses.
We implement the following measures when transferring personal information:
- When transferring physical media, we use methods that provide a delivery record or arrange for direct hand-delivery.
- For the transmission of electronic data, we implement measures to prevent leakage, such as encryption.
(7) Understanding the External Environment
In cases where we handle personal data in a foreign country, we will analyze and understand the external environment and the laws and regulations applicable in that country, and implement necessary security control measures.
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